Accounting Specialist - Accounts Payable (CL6863)

Job Description Position Summary: The Accounting Specialist supports the finance department by processing invoices, maintaining vendor records, and ensuring timely and accurate payments.

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Process invoices, check requests, and reimbursements.
• Verify coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receipts.
• Maintain vendor files and assist with vendor onboarding.
• Respond to basic vendor inquiries.
• Help resolve invoice discrepancies.
• Assist with digital document management (scanning, indexing).
• Support month-end tasks such as invoice accruals.
• Reconcile basic financial data.
• Perform other accounting duties and special projects as assigned by direct supervisor.

Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include:

• Strong attention to detail.
• Customer service mind-set.
• Ability to work with repetitive tasks accurately.
• Clear communication with vendors and campus departments.
• Basic Excel skills (sorting, filtering, formulas, etc.).
• Familiarity with ERP or accounting software.
• Demonstrated commitment to equity and inclusion through both the completion of job duties and with interaction with others.
• Support the University’s Mission and Values in their work.

Required Qualifications: Education: High school diploma required; Associate’s degree preferred. 0 – 2 years of accounting, bookkeeping, or office experience. Desire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place.

Ideal Candidate Qualifications: The ideal candidate’s qualifications include:

• Accounting experience in higher education or non-profit setting.
• Ellucian Banner/Argos experience preferred.
• Experience supporting external audits and preparing year-end 1099 reporting.
• Experience in high-volume transaction environment.

Work Environment: Hybrid work location available, at the discretion of the supervisor. Flexibility to work outside of regular office hours, and some travel may be required. Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.